CO-ORDINATOR GUIDELINES, SHARED STORIES ANTHOLOGY 2023


THEME: Inspire

LAUNCH: November 2023

​SUBMISSION OF MATERIALS

• Materials submitted via Dropbox folders.
• Contact Peter Farrar if you have queries: pfarrar@starmelb.catholic.edu.au
• Files can be uploaded to Dropbox when a batch (i.e. at least 5 pages) is ready.

FINAL DATE FOR MATERIALS: Friday 13 October 2023

​
LIST OF STUDENT CONTRIBUTORS REQUIRED FROM EACH SCHOOL

• Schools must keep a list of the names of students who have contributed work from their school.
• This list must be sent to Peter once the final piece for that school has been submitted to Dropbox. Using this list, Peter will check that all work can be accounted for in the book.

ADVICE ON THE THEME
The theme for 2023, Inspire, is not intended to limit the range of pieces that can be supplied for the anthology. Any piece considered worthy of publication is welcome.
 
WRITTEN PIECES

• Written pieces to be submitted in Word.
  
• Please do not send documents in Pages (Mac) or in PDF format.
  
• Written pieces are to be submitted on individual Word docs ONLY.
  
• Please ensure that each piece has the following included at the top of the page:
  ○ a title
  ○ the name of the student
  ○ their year level
  ○ school
  
• Please do not exceed 850 words per page
  
• If you include a piece of artwork with the written text on a single page, the word limit would be around 400 words, depending on the size of the image
  
• Name the documents so that they show the page allocation(s) for each piece. Refer to ‘Saving for publications’ for an example
  
• Please note that you need to proofread thoroughly; yours is the main proofreading
  
• Each school chooses the written pieces to spread across the school’s page allocations
  
• The pieces can be in any form (journal, poem, letter, first person narrative, fiction, blog)

VISUAL PIECES

• For each visual piece, you will need the file saved in a format as outlined under ‘Saving for publications’
• Please supply a Word doc FOR EACH PIECE OF ARTWORK, containing;
  • the title of the visual piece
  • the student artist’s name
  • year level school name.
  • This could also include a comment from the student on what inspired the piece
• All images saved as JPEG or PDF and provided on high resolution for maximum quality. Please do not embed images into Word Documents.

SAVING FOR PUBLICATION

• Save all docs, JPEGs, etc. with the page number allocated to them
  
• At the start of the year, you will be given a list of pages allocated to your school (all full colour)
  
• You are free to use these pages in any way that suits your needs. For example, you may wish to publish full-length written pieces of 1,000 to 1,400 words each, using the opposite page for a related image such as a photograph or artwork. In this way, a school may use 12 pages for six pieces. You may also wish to have one artwork image on a page, with a student’s commentary on their inspiration for that work

We have used CRC Melton as an example of how to label text and artwork where the school has used a double page spread for one piece of writing + one piece of artwork:

• John Tran’s story is saved as p.41 & 42_JT_Melton
  
• His artwork is saved as p.42_JT_photo_Melton

ADVICE REGARDING THE SELECTION OF MATERIALS
It is suggested that schools limit the number of visuals per page to a maximum of three where the student has written notes to accompany the piece. In 2022, it was good to see more schools featuring only one or two images on a page to gain maximum impact for the artworks.
All images must be a high resolution.
 
Thank you in anticipation of another magnificent edition in 2023.
​

Shared Stories Planning Team
Damon Carr & Peter Farrar
​

---